For example, the software for the website Wikipedia is based on a wiki, which is a particular type of content management system. For the purposes of this page, Content management means Web Content Management. Other related forms of content management are listed below.

The content managed includes computer files, image media, audio files, electronic documents and web content. The idea behind a CMS is to make these files available inter-office, as well as over the web. A CMS would most often be used as an archive as well. Many companies use a CMS to store files in a non-proprietary form. Companies use a CMS to share files with ease, as most systems use server-based software, even further broadening file availability. As shown below, many CMSs include a feature for Web Content, and some have a feature for a "workflow process".

"Workflow" is the idea of moving an electronic document along for either approval, or for adding content. Some CMSs will easily facilitate this process with email notification, and automated routing. This is ideally a collaborative creation of documents. A CMS facilitates the organization, control, and publication of a large body of documents and other content, such as images and multimedia resources.

A Web content management system is a CMS with additional features to ease the tasks required to publish web content to web sites.

Web content management systems

A web content management system (WCMS) is content management system (CMS) software, usually implemented as a web application, for creating and managing HTML content. It is used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates content creation, content control, editing, and many essential web maintenance functions.

Usually the software provides authoring (and other) tools designed to allow users with little or no knowledge of programming languages or markup languages to create and manage content with relative ease of use.

Most systems use a database to store content, metadata, and/or artifacts that might be needed by the system. Content is frequently, but not universally, stored as XML, to facilitate reuse and enable flexible presentation options.^[1][2]

A presentation layer displays the content to regular website visitors based on a set of templates. The templates are often XSLT files.^[3]

Administration is typically done through browser-based interfaces, but some systems require the use of a fat client.

A Content Management System (CMS) differs from website builders like Microsoft FrontPage or Adobe Dreamweaver. A CMS allows non-technical users to make changes to an existing website with little or no training. Web content management systems typically require an experienced coder to set-up and add features, but it is primarily a website maintenance tool for non-technical administrators.

Web content management systems capabilities

A web content management system is a software system used to manage and control a large, dynamic collection of web material (HTML documents and their associated images). A CMS facilitates document control, auditing, editing, and timeline management. A Web CMS provides the following key features:

Automated templates

Create standard output templates (usually HTML and XML) that can be automatically applied to new and existing content, creating one central place to change that look across a group of content on a site.

Easily editable content

Once your content is separate from the visual presentation of your site, it usually becomes much easier and quicker to edit and manipulate. Most CMS software include WYSIWYG editing tools allowing non-technical individuals to create and edit content.

Scalable feature sets

Most CMS have plug-ins or modules that can be easily installed to extend an existing site's functionality.

Web standards upgrades

Active CMS solutions usually receive regular updates that include new feature sets and keep the system up to current web standards.

Workflow management

Workflow is the process of creating cycles of sequential and parallel tasks that must be accomplished in the CMS. For example, a content creator submits a story but it's not published on the website until the copy editor cleans it up, and the editor-in-chief approves it.

Document management

CMS solutions may provide a means of managing the life cycle of a document from initial creation time, through revisions, publication, archive, and document destruction.

Content virtualization

CMS systems may provide a means of allowing each user to work within a virtual copy of the entire website, document set, and/or code base. This enables changes to multiple interdependent resources to be viewed and/or executed in-context prior to submission.